| Location: |
Houston, TX, United States |
| Company: |
Subscription Required |
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Overview
Performs clerical and administrative duties that require knowledge of departmental policies and practices.
Qualifications
High school diploma or GED. Additional specialized courses preferred.
Three to five years experience in an office environment using some advanced skills. One to three years FMC or related industry experience preferred.
Knowledge of departmental function, terminology and procedures. Understanding of policies and procedures that apply to assignments. General understanding of functions of other departments.
Good interpersonal skills for inter-departmental and customer interaction.
Good verbal and written communication skills, with good vocabulary, good grammatical skills and attention to detail.
PC skills including proficiency in Microsoft Office (Word, Excel, PowerPoint).
Job Description
Performs clerical and administrative duties including typing, proofreading and editing documents, correspondence and reports for assigned department. Composes and may initiate routine correspondence and memoranda.
Maintains records, prepares various forms using standard format and procedures, verifies information and resolves common problems.
Screens telephone calls and visitors. Takes accurate phone and verbal messages and ensures that messages are delivered in a timely manner. Resolves all but most complex inquiries.
Enters data from various sources into spreadsheets, verifies input and calculations. Modifies spreadsheets, databases and reports. Suggests improvements to increase efficiency and improve communication of departmental and functional information.
Assists department staff in developing and preparing presentation material.
Maintains efficient paper and electronic filing system and ensures quick retrieval of requested documents.
Keeps abreast of latest trends and technology related to administrative functions. Identifies and suggests ways to improve the efficiency and effectiveness of the department.
May schedule and maintain calendar of appointments, meetings and travel itineraries for department staff and may coordinate related arrangements. Ensures accurate and timely communication to involved parties.
May plan, coordinate and make arrangements for on-site and offsite Conferences, meetings and special events. Ensures accurate and timely communication to involved parties.
May assist with departmental human resource functions, which may include preparation of confidential personnel information and new hire orientation.
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