| Location: |
Calgary, AB, Canada |
| Company: |
Subscription Required |
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Job Description
[Company] Chemicals & Petroleum Division in Calgary, Alberta is currently seeking a professional Executive Assistant to join their Business Development team.
The Executive Assistant will responsible for the following areas:
· Provide administrative support to the Vice-President, Domestic Business Development, the Vice-President of International Business Development, and to the department as a whole.
· Handle complex incoming telephone calls.
· Schedule appointments, arrange meetings and prepare documents in advance of meetings.
· Arrange client events.
· Coordinate travel arrangements including visas for international travel.
· Maintain confidential records and prepare related reports.
· Organize material for presentations.
· Type and edit reports, letters, memos using corporate templates and other correspondence as required.
· Time sheet entries and approvals.
· Prepare expense claims, ensuring expenses are accurate, correct coding is used and all supporting documents are in place.
· Prepare invoices for payment, ensuring accurate coding and processing in a timely manner.
· Maintain a follow-up and reminder system.
· Manage correspondence, filing, faxing.
· Photocopy, assemble and distribute documents as required.
· Assist, as required, in assembling reports, proposals, statements of qualifications and other documents for submission to clients.
· Process incoming and outgoing mail.
The successful candidate possesses the following skills and qualifications:
· Minimum 10 years of relevant experience.
· Graduate of a recognized post-secondary program in Administration or a combination of experience and education.
· Proficient in the use of Microsoft Office Suite, including Word, PowerPoint, and Excel.
· Highly motivated team player who actively and enthusiastically responds to responsibility and challenges.
· Strong communication and interpersonal skills to deal effectively with Senior Management and clients.
· Excellent planning, coordination and organization skills.
[Company] Chemicals and Petroleum office in Calgary, Alberta provides a comprehensive range of engineering, procurement and construction services in oil sands, mining, extraction & bitumen production, gas processing, petroleum refining and petrochemicals, and pipelines. [Company] offers a competitive compensation and benefits package. Join our team and discover an exciting career with endless opportunities for learning, advancement and professional fulfillment.
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