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ABERDEEN, United Kingdom |
| Company: |
Subscription Required |
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Responsibilities:
Arrange travel, hotel and car hire for department as required.
Process expenses, job bonus tickets and holiday requests ensuring correct authorisation.
Support with basic correspondence as and when required.
Assist in the preparation of tenders as and when required.
Manage and maintain group filing systems including both electronic and hard formats whilst ensuring team members completely understand system utilisation and objectives.
Ensure all training records are kept up to date for the department and assist with tracking of training records for the BOT Kirkhill facility.
Ensure functionality of all shared hardware and responsible for the notification of any parties relevant to maintenance i.e. contacting computer help desk.
Responsible for the control and maintenance of adequate stationary levels including creation of purchasing requisitions.
Maintain and update Client Reporting Software.
Assist with Tempo reports on a monthly basis as required by the WIG manager.
Raise cheque requisitions as and when required.
Maintain and update job record log books.
Filing of Service Engineer Safety Reports.
Take meeting minutes as required.
Requirements:
Good communication skills.
Ability to work on own and as part of team.
Secretarial / Logistics experience is essential.
Computer Literate especially Microsoft Software.
Marketing/Operational administration experience desirable.
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