| Location: |
Calgary, AB, Canada |
| Company: |
Subscription Required |
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Provide support services to the Major Projects Directors, in an efficient, accurate, timely and professional manner to ensure efficiency in the office. Uses considerable initiative and works relatively independently in organizing personal work routines and in handling situations as they arise.
Responsibilities
· Performs responsible administrative duties and relieves Director of administrative detail and clerical work.
· Ensure proper filing of electronic, internal and off site files, and record keeping and maintains confidential employee documents and files.
· Maintains calendars, schedules appointments, receives visitors, arranges travel, and arranges department functions.
· Code all invoices, print Oracle reports, monitor OCB department and project costs, prepare online expense reports and prepare monthly OCB variance reports, create work orders.
· Reconcile Payroll. Handles employee time entry including vacation reporting and other absentees for the department.
· Direct, train & supervise, as required, temporary administrative support, including summer students and contract employees.
· Manage IT Accounts, Security Cards & Telephone for existing, new and contract employees.
· Acts on behalf of the Directors in dispensing routine information, answering general inquiries and obtaining data.
· Composes routine correspondence for signature by the Director and others in the department.
· Receives, handles and sends out departmental mail.
· Other related duties as assigned.
Qualifications
· Grade 12 supplemented with a diploma in Secretarial Arts/Business Administration; minimum 3 years experience
· Ability to work independently, make decisions, prioritize work flow, meet deadlines and handle high pressure situations.
· Must possess initiative, sound judgment, excellent time management and organizational skills.
· Proficient in Microsoft Word, Power Point, Excel, Lotus Notes
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