| Location: |
Aberdeen, United Kingdom |
| Company: |
Subscription Required |
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Responsibilities;
Preparation of documents, reports and MOM as required (with assistance from Project Manager and other Project Team members).
Providing assistance with IT/SAP issues within the Projects Team. Also provide help to Projects Team with Microsoft Office applications (Powerpoint, Word, Excel, Visio etc).
Assisting Project Managers in preparation for external and internal meetings.
Booking meeting rooms and arranging lunches along with any other equipment/resources required for meetings (overhead projectors etc).
Arranging and co-ordinating off-site meetings, liaising with hotels and bus companies etc.
Arranging Project Team Building events.
Logging and following up calls with IT/Facilities Management on behalf of Projects Team.
Ordering non-standard stationary and raising Purchase Order requests for PPE (safety shoes, safety glasses) for Project Team.
Making travel/accommodation arrangements for Project Team and Clients.
Responding to client requests, being point of contact within the team, taking messages etc.
Maintain Project Listing spreadsheet with information on scope, current status, who the project team members are etc.
Administering Project Management tools such as PEM (Project Execution Model).
Sending and co-ordinating Shipping Instructions for allocated Projects. This involves various transactions in SAP and liaising with Project Manager, Project Planner, Product Planner, Shipping Department, Shipping Agent and Client.
Ensure all shipping documentation is filed (Commercial Invoices / Advice Notes) for allocated projects.
Expediting engineering release in line with MDL and MRP report. Highlight issues to PM and project engineer.
Creation and amendment of documents including front sheets within SAP for client review.
Carry out any other requirements with the goal of improving the efficiency of the Project Management Team.
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