| Location: |
Calgary, Canada |
| Company: |
Subscription Required |
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Primary Purpose
The Administrator II provides senior level administrative support to the Group Managers. The Administrator II prioritizes and completes tasks to maximize the efficiency of management.
Areas of Accountability
Group Manager Support
· Provide day-to-day administrative assistance to the Group Managers
· Schedule meetings and prepare agendas
· Assist with new employee set-up for space, computer equipment and orientation
· Coordinate logistics of guests visiting HEIC for conferences and training sessions
· Attend Weekly meetings and prepare agendas and action lists
· Maintain a rolling action list for group managers and follow up on completion
· Assist in managing IPF's and performance review processes
· Maintain vacation tracking schedule
· Maintain SharePoint site
· Create, edit, proof and finalize reports, forms, presentations and other documents
· Prepare expense reports for Group Managers
· Assist SMG Administrator on large projects, All Employee Meetings and joint Group Manager/SMG offsite meetings
· Manage the completion of exit checklists for employees leaving the company
· Coordinate travel for group managers when required
· Attend sub-committee meetings, and complete action items as assigned
Qualifications
· 2 year diploma in administrative arts or marketing, or equivalent
· 4-6 years experience in related position or industry
· Advanced skills in the MS Office suite of tools, especially Word, Excel, and PowerPoint
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